Backup & Move Software to a New PC

To move/backup all your HCFA claims from the internal HCFA software database, please carefully follow the instructions below:

Moving the HCFA-1500 eDirect or Fill & Print Software

Step One - Backup Your Claims on Computer A

Backup/Restore Database

If using Database:

  1. On the HCFA 1500 Toolbar, select OPTIONS > Backup/Restore Database. The screen above will appear.
  2. Click CHOOSE FILE and name the file something you will remember. (Save to your hard drive or a flash/network drive.)
  3. Click BACKUP. You have now backed all your claim files up to the drive you just selected.
    *Please note it ends in the suffix XXXXX.zHCFA.
  4. When the HCFA software is reinstalled on the new computer, go to the HCFA 1500 ToolBar, select OPTIONS>Backup/Restore Database.
  5. Click CHOOSE FILE and select the backup file you made ending in the suffix XXXXX.zHCFA.
  6. Click Restore.

You will need to sign out of the HCFA software and log back in.
All your old HCFA claim files are now available in the Internal database on the new computer.

If using Files:

  1. Data > Save As File
  2. Locate all of the *.hcfa2012 files using the search box on the Start menu.
  3. Save or copy these files to portable storage, such as a flash/network/cloud drive

STEP TWO - Deactivate Registration on Computer A:

1. Open Software, Select Help & Click Registration

Deactivate Registration for HCFA-1500 Home Screen

2. Click Deactivate

Deactivate Registration for HCFA-1500

3. Click YES to Deactivate on the machine

Deactivate Registration for HCFA-1500 dialog box 2

STEP THREE - Download, Install & Register the software on Computer B:

Click here for installation instructions.
1. Launch Software and choose your version

Relaunch Registration for HCFA-1500

2. Enter the CORRECT REGISTRATION information and click REGISTER

Relaunch Registration for HCFA-1500

STEP FOUR - Open your saved claims on Computer B:

If using Database:

  1. Options > Backup/Restore Data
  2. Click "Choose File" - Open your backup file from Step 1
  3. Click "Restore"

If using Files:

  1. Data > Open From File - Choose files from Step 1

Moving the UB-04 eDirect or Fill & Print Software

STEP ONE - Backup your claims on Computer A

  1. Locate all of the *.ub4 files using the search box on the Start menu.
  2. Save these files to a portable storage, such as a flash/network/cloud drive

STEP TWO - Deactivate Registration on Computer A:

  1. Start > Programs > UB04software.com > UB-04 Software > Uninstall
    You may also use Control Panel > Uninstall
  2. Click "Yes" to confirm

Uninstall UB-04

STEP THREE - Download & Register the software on Computer B:

STEP FOUR - Open your saved claims on Computer B:

If using Database:

  1. Options > Backup/Restore Data
  2. Click "Choose File" - Open your backup file from Step 1
  3. Click "Restore"

If using Files:

  1. Data > Open From File - Choose files from Step 1

UB-04 Software, Inc.

UB-04 Software, Inc. specializes in medical billing form filling software and electronic claims processing. We strive to deliver high-quality, affordable and reliable form filler software products that will increase the efficiency of your claim filing and ultimately your business.

Tel. 1-866-829-2763 (8am-4pm EST)
Fax. 1-866-795-4975

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